VACANCY: Clerk & Responsible Financial Officer

Churcham Parish Council is seeking a self-motivated and organised individual for the role of Clerk & Responsible Financial Officer to commence as soon as possible.


The role is for 35 hours per month and the salary is £10.40 per hour. There is also a homeworking allowance of £18 per calendar month and travelling expenses are paid at the rate of 45p per mile.


The council has seven councillors, and a precept of £12,000. Although the successful candidate will undertake most of the work from home, all meetings take place in the local school at 7.30 pm on the third Tuesday in the month.


The successful candidate must be computer literate (ideally proficient in MS Word and Excel), have relevant administrative experience and be competent in maintaining accurate accounts. A laptop computer will be provided.


Whilst experience as a Clerk & Responsible Financial Officer is desirable it is not essential as the council will ensure that the successful candidate receives the necessary support and training for them to effectively carry out the role.



Please send a covering letter – briefly describing why you feel you would be a suitable candidate for the role – along with your C.V. to:

Closing Date: 31 March 2020

Person Specification

Skills and experience Essential Desirable
Previous experience in the role of Clerk/Assistant Clerk & Responsible Financial Officer X
Previous experience of working in local government X
Proficient in the use of MS Word and MS Excel X
Experience of managing websites, writing content and basic code X
Experience of writing newsletters X
Strong verbal and written communication skills X
Experience of managing budgets X
Experience of preparing agendas and taking minutes of meetings X
Personal Attributes Essential Desirable
Able to form good working relationships with different people and organisations X
Able to appropriately challenge people when necessary X
Self-motivated and able to plan own workload X
Excellent communicator X
Promotes and values equality and diversity, and actively challenges discrimination X
Willingness to undertake training in order to continue professional development X
Knowledge & Understanding Essential Desirable
Knowledge of relevant legislation   X
Knowledge of the role of parish councils   X




As well as other duties commensurate with the post, the successful candidate will be expected to:

  • To ensure that statutory and other provisions governing or affecting the running of the Council are observed.
  • To monitor and balance the Council’s accounts and prepare records for audit purposes and VAT. * Or to monitor the work of a designated other officer designated the Responsible Financial Officer.
  • To ensure that the Council’s obligations for Risk Assessment are properly met.
  • To prepare, in consultation with appropriate members, agendas for meetings of the Council and Committees. To attend such meetings and prepare minutes for approval.
  • *To attend all meetings of the Council and all meetings of its committees and sub- committees. *Other than where such duties have been delegated to another Officer.
  • *To receive correspondence and documents on behalf of the Council and to deal with the correspondence or documents or bring such items to the attention of the Council. To issue correspondence as a result of instructions of, or the known policy of the Council.
  • To receive and report on invoices for goods and services to be paid for by the Council and to ensure such accounts are met. To issue invoices on behalf of the Council for goods and services and to ensure payment is received.
  • *To study reports and other data on activities of the Council and on matters bearing on those activities. Where appropriate, to discuss such matters with administrators and specialists in particular fields and to produce reports for circulation and discussion by the Council.
  • To draw up both on his/her own initiative and as a result of suggestions by Councillors proposals for consideration by the Council and to advise on practicability and likely effects of specific courses of action.
  • To supervise any other members of staff as their line manager in keeping with the policies of the Council and to undertake all necessary activities in connection with the management of salaries, conditions of employment and work of other staff.
  • To monitor the implemented policies of the Council to ensure they are achieving the desired result and where appropriate suggest modifications.
  • To act as the representative of the Council as required.
  • To issue notices and prepare agendas and minutes for the Parish Meeting: to attend the assemblies of the Parish Meeting and to implement the decisions made at the assemblies that are agreed by the Council.
  • To prepare, in consultation with the Chair, press releases about the activities of, or decisions of, the Council.
  • To attend training courses or seminars on the work and role of the Clerk as required by the Council.
  • To continue to acquire the necessary professional knowledge required for the efficient management of the affairs of the Council.